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Admission Clearance Process

General Information

Prospective students who have felony criminal history, have been suspended or expelled from a previous institution, or are required to register with local law enforcement are required to be cleared by Student Support and Conduct (SS&C) before admission can be considered under normal academic criteria. In order to determine whether or not a clearance is warranted, Student Conduct will individually review each situation. Oklahoma State University has the responsibility to maintain a safe community environment and has minors on campus on a continual basis.

Please note, individuals whom have been convicted of a forcible or non-forcible sexual offense and have been incarcerated are ineligible to receive a Federal Pell Grant.

Oklahoma State University does not have any degree programs which are able to be completed without the student's physical presence on the campus. Therefore, applicants who are incarcerated will not be granted clearance. 

Oklahoma State University upholds disciplinary suspensions and expulsions issued by other institutions.


Clearance Process

To facilitate the review of the application, all applicants with a previous felony or separation from an institution will be required to submit documentation, which generally includes at least the following:

Following a review of the submitted documentation, SS&C may conduct a criminal background check, schedule an interview, speak to probation and parole officers or Student Conduct officers, and undertake other action designed to illicit more information about the applicant and the situation at issue.


Following the completion of the review, Student Conduct will issue one of three results:

Honesty During the Application Process

Be honest. Having a felony, suspension or expulsion on your record will not automatically disqualify an applicant from consideration. However, submission of false information or withholding information at the time of application or admission or dishonesty with OSU staff may make an individual ineligible for admission to Oklahoma State University.


Student Record Release

Many graduate and professional schools, employers, and study abroad programs require that students obtain certification from Oklahoma State University that the student is in good standing, is not under restriction or probation, or has never had any major violations of the Student Code of Conduct.  These are sometimes called "Dean's Certification," "Judicial Record" or "Record Release."  The requesting institution might suggest that you contact the Dean of Students, the office of Student Conduct, or another place. Student Support and Conduct process all requests for conduct record certification.  In order for a student to obtain this certification from SS&C, she or he must:

If you have no conduct record, certification will be sent indicating that. If you have been found responsible for violating the Student Code of Conduct, the certification will generally include: the date of incident, a brief summary of the behavior you engaged in, the action plan issued, and the current status of those assignments. Requests are generally processed within two business days.

Student Conduct does not provide character references or answer questions about student's moral character as part of a conduct record certification. If you would like to request a reference letter, directly contact the conduct or hearing officer that handled your case. Requests that require enrollment verification information (e.g. dates of attendance, degree plan, major, etc.), GPA or other academic information will be forwarded to the Registrar's Office for processing after the conduct record certification is completed by SS&C.


Conduct records are maintained separate from the student's academic record but are part of the student's educational record.

Please see information on FERPA for complete rules about confidentiality, as well as exceptions to the law that allows schools to disclose information without consent.

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