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Oklahoma State University

BYOB and Third Party Vendor Policies

Student Organization Alcohol Policy

  • No alcoholic beverages may be purchased through or with organization funds nor  may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the organization. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited.
  • Open parties, meaning those with unrestricted access by non-members of the organization, without specific invitation, where alcohol is present, are prohibited.
  • No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age).
  • When alcohol is present at an organization event, non-alcoholic beverages and food must be provided to all guests.
  • When alcohol is present the organization must provide transportation to and from the event.
  • When alcohol is present the organization must have sober monitors present and address risk management concerns. There shall be one monitor for every twenty five guests.
  • When alcohol is present the organization must stop serving alcohol during the last 45 minutes of the event.
  • The possession, sale or use of any illegal drugs or controlled substances on campus or during and organization event is strictly prohibited.
  • No organization may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for purposes of fundraising. However, an organization may rent or use a room or area in a tavern as defined above for a closed event held within the provisions of this policy, including the use of a third party vendor and guest list. An event at which alcohol is present may be conducted or co-sponsored with a charitable organization if the event is held within the provisions of this policy.
  • No organization may co-sponsor, co-finance or attend or participate in an event at which alcohol is purchased by any of the host organizations.
  • No organization shall permit, tolerate, encourage or participate in drinking games.

Third Party Vendor Guidelines

The vendor must:

  • Be properly licensed by the appropriate local and state authority. This might involve both a liquor license to sell on the premises where the function is to be held
  • Be properly insured with a minimum of $1,000,000 of general liability insurance, evidence by a properly completed certificate of insurance prepared by the insurance provider including off premise liquor liability coverage and non-owned and hired coverage, insure the student organization hiring the vendor.
  • Agree in writing to cash sales only, collected by the vendor, during the function.
  • Assume in writing all responsibilities that any other purveyor of alcoholic beverages would assume in the normal course of business, including but not limited to:
  • Checking identification card upon entry;
  • Not serving minors;
  • Not serving individuals who appear to be intoxicated;
  • Maintaining absolute control of all alcoholic containers present;
  • Collecting all remaining alcohol at the end of a function (no excess alcohol—opened or unopened—is to be given, sold or furnished to the organization);
  • Removing all alcohol from the premises.

Bring Your Own Beverage Guidelines:

  • Individuals of legal drinking age may bring one six-pack of twelve-ounce beers OR one four-pack of wine coolers for personal consumption.
  • Individuals of legal drinking age that choose to bring an alcoholic beverage for personal use must drop off their beverages upon entering the event. Their beverages shall be clearly marked with their name.
  • When alcohol is dropped off to the assigned distributors the individual will be provided a punch card which is filled out by the assigned distributor and includes the individual’s name, date of birth, type of alcohol, and quantity.
  • A trained event host shall assist in checking identifications to ensure those who brought alcohol are of legal drinking age.
  • Individuals that bring alcohol must receive and wear a non-adjustable wristband.
  • Alcohol must be contained in one central location and should only be accessed by assigned distributors. The alcohol should not be accessed by guests.
  • Distributors of the alcohol shall be of legal drinking age and sober during the entire event.
  • When individuals would like to consume one of the beverages they brought, they will need to visit the assigned distributor, show their wristband and provide their punch card. The assigned distributor should mark their punch card.
  • Only one beer or wine cooler may be acquired at a time.
  • Punch cards shall be collected when the individuals exists the event.
  • Left-over alcohol can be picked up the following day.